2010.04.13 14:00 Working Group Meeting

Eliza proposes the following agenda:

0) Email topics included availability for Working Group meeting schedule, and first meeting
    attendance by new members: Bleu Oleander as "Community Coordinator", Calvino Rabeni as
    "Platform Coordinator", and SophiaSharon Larnia as "Chronicle Coordinator".

    Calvino and Storm will be unable to attend the first session.

    WG will now meet every two weeks, 2PM SLT, on Skype.

    WG Chair for April - June will be Eliza Madrigal. Chair for July - September will be Eos Amaterasu.

1) Meeting Structure Itself

    Minutes are taken for each WG meeting, summarizing what was discussed and decided upon.
    Would someone like to volunteer to take minutes, or shall we have a schedule for minute taking? 

    Minutes Examples: http://playasbeing.wik.is/PaB_Working_Group/Meeting_Minutes

2) Roles & Responsibilities

    Let us discuss details and answer questions about our roles for the next six months. What
    are the highest priorities? Which guardians will we be working with most closely, on which tasks?

    a. Updates to Volunteer Community/Working Group pages

    b. Keeping a PaB Handbook page

3) Ideas & Initiatives

   Let us begin a discussion on the various ideas and initiatives circulating in PlayasBeing, and
   how they might best be faciliated.

    a. "Art of Being"
    b. Chronicles/Scribes
    c. Theme Sessions
    d. Fundraising
    e. Other Ideas

4) Topics for Guardian Sessions

   There have been requests for pre-planned topics for Guardian Sessions.
   How often should topics be set up beforehand? How will these topics be
   decided? How do we also protect the "space for spontaneity", recently discussed? 

5) New Guardian Candidates

    Are there names members would like to put forward to the playasbeing group?

6) Guardian Sessions

    Guardian sessions are meant to be for guardians only, to discuss specific topics
    and sometimes even sensitive issues which arise. We want to protect that space
    for openness, and we also want to be polite to visitors who may drop in to see the
    gathering.

     a. Shall we allow visitors to 'sit in' and observe?

     b. If not, shall we make up a notecard which politely explains that these meetings
         are private, and which invites the visitor to come to a session at another time?

7) Handbook

    Background:

    Let us discuss the proposal by Pema to write a "PaB Handbook"
    which lists all the current PaB activities and the way they are
    divided into tasks, including meta-tasks involving coordination
    of tasks, and sometimes even coordination of coordination.
    For each of these tasks, the Handbook will contain a detailed
    description of what the task entails, and summaries of the
    experience we have built up so far in dealing with that task.
    Ideally, this handbook should allow a new person to take over
    an existing task without the previous person having to spend
    a large amount of time training the new person.  The Handbook
    will function as a repository of accumulated PaB organizational
    experience.

 Meeting Minutes