Regular Activities Coordinator Tasks

(In Progress and to be moved to another location soon)

Daily: Chat Logs

-Should be posted within 48 hrs, otherwise "friendly request" is sent,
with inquiry as to whether a replacement was asked for that day.

Sometimes life things happen and this is also good way to stay in touch!

-If list of unposted chat logs goes beyond an acceptable
point, email request is sent to Scathachwho will send out a general reminder to
the larger email group. Scribes require the chat logs posted in order
to keep up to date with essays.

-Logs which remain unposted for two weeks will be retrieved from the
auto-logger by Wol.

-Wol has generously offered to post log for anyone who can make
a session but not post the log for any reason.

Weekly: Guardian Meetings

-Announcement sent to the playasbeing google group on Friday or Saturday, 
containing the Sunday 8AM meeting time, the url to the Village Hall,
and a topic if planned beforehand.

-The session is attended and posted by Lia, and if Lia is unavailable, Eliza
or another guardian who volunteers at the time of the meeting, will post. The
session is posted including a complete alphabetical list of guardians who
were in attendance.

New Guardians

New guardians are recommended to the Working Group, which
then sends out an email recommendation to the larger group of guardians.

One week is then given for any guardian to express enthusiasm, objections,
or concerns to the Working Group. This is done so as to avoid uncomfortable
situations if there are objections which even if worked out, would still be listed
in the googlegroups archives.

If no objections or concerns are raised, an invitation and request for
email address is sent via notecard or IM in Second Life.

If the invitation is then accepted, here are the steps to follow:

-Add email 'directly' to Google List
-Add to List of Guardians at Wiki
-Revise "Welcome New Guardian" template with new number of
guardians and guardian slot schedule.
-Once confirmation is given that new guardian is added, send
 "Welcome New Guardian" message to email list.

-Email Wol who then adds the name to:
Wiki (Storm and Fael are also able to do this)
Auto-logger (Fael is also able to do this)

New Guardians-as-Hosts in conjunction with Lia.

"Welcome to Hosting" letter (not yet written) is sent which includes

*Link to Guardian Tips for Hosting Meetings

*Link to Chat log Posting instructions
(which need to be updated for auto-logger)

*People to contact who have made themselves available for
mentoring/answering new host questions. At the time of this
update, Stevenaia and Wol have offered to make time or set aside
a session to work with new guardians.

-Lia maintains the guardian schedule at the wiki, as well as a doc.,
and sends requests as needed, for temporary and permanent
session replacements.

-Twice a year a general email is sent by Lia and WG member,
requesting that every guardian give preferences, request changes,
and show other time slots they would be available.

-Lia sends personal email requests to new guardians, or guardians
who have shown interest but have not been able to host within the
slots available, when needs arise.

New Scribes

The ideal is to rotate scribes every six months,
unless they choose to sign on for a continuous role. Often
someone who would like to be involved in the volunteer community
but finds it difficult to host a session, will enjoy a valuable, though
once-a-month task, as a PaB Scribe.

"Welcome to Scribing!" letter is sent, which contains
*Specifications
*Examples of earlier scribes,
*Link to instructions regarding *how* to post to Wiki easily,
keeping in mind that a scribe may not have posted a session before.

On the Wiki:

-"Welcome to Scribing" Template (not yet available on wiki) to be posted/revised as needed 
-Changes posted to Volunteer List
-Changes posted to Scribe Page

Chronicles in conjunction with [    ]

-Updated monthly
-Should include links to guardian sessions
-Scribe List
-Number of guardians
-Significant Topics/Themes/Events (including those which arise in email)
-Pictures
-Ongoing Interviews

Excerpts in conjunction with [    ]